Invoice Level

Like the Manage Customers level, every invoice can have specific information configuration settings.

Invoice settings are specified on the invoice rather than in the configuration level settings. Only early payment discount and credit information can be specified, and it overrides the user, location, and company level information configuration settings.

Detailed information is shown in the following table.

Invoice Level Configuration Settings

Invoice Settings Data Field Yes/On No/Off
Customer and Shipping tab
(override user, location, and company level defaults)
Sales Rep Defaults to the Sales Representative on the customer account
(if one has been specified)
(I2) Apply Credit Behaviour: If customer already has unapplied credits, apply those to this invoice automatically Unapplied credits are automatically applied to the invoice. Unapplied credits must be manually applied to the invoice.
(I3) Apply Credit Behaviour: Apply credits on this invoice to this invoice first Unapplied credits created by the invoice are automatically applied to the invoice itself before other invoices and/or interest items. Unapplied credits created by the invoice must be manually applied.
(I4) Apply remaining credits to outstanding items:
Auto apply to oldest items first Unapplied credits are automatically applied to the oldest outstanding items.
Auto apply to most recent items first Unapplied credits are automatically applied to the most recent outstanding items.
Manually apply credits after invoice is saved When the invoice, which has generated credit, is saved, the Apply Credits window automatically opens. You must apply credits manually.
Leave all credits as unapplied You must manually apply any unapplied credits.