Field Expenses include products and services applied to grower fields that you did not supply. Maybe you don't sell a particular seed variety or chemical, but you and the grower still want these products to be a part of a field's history. This also helps give the grower a more accurate picture of their total costs.
The Field Expense Distribution tool allocates these expenses to individual fields.
What you'll find:
Since you wouldn't add products to agrē that you don't sell, field expenses are setup differently.
Note
Existing field expenses can be Edited
by changing the Description. They
can be deactivated by
removing the Active checkmark, and
they can be Removed if they haven’t
been used.
Once you Save the list of field expenses,
it will be sorted in alphabetical order.
To manage field expenses:
* indicates
a required field
Navigate
to Agronomy > Manage > Field Expenses.
The Manage Field Expenses window opens.
To
add a new field expense, type
a Description.
(e.g. Dekalb 74-44 BL,
fuel, labour)
Press TAB or click Active to activate the new field expense.
To
delete a field expense, select
it, and click Remove Field Expense.
The Confirm Row Removal window opens.
Click
Yes to remove the field expense.
The Confirm Row Removal window closes.
The field expense is removed from the list, but the removal is not permanent until you Save.
After
field expense list is complete, click Save.
The Manage Field Expenses window closes.
Now that the expenses are setup, you can allocate them to grower fields.
To distribute a customer’s expenses to
their fields:
* indicates
a required field
Navigate
to Agronomy > Expense Distribution.
The Expense Distribution window opens.
Distributions from the last four months are displayed by default.
Click
Add.
The Add Field Expenses window opens.
The
Expense Date defaults to today.
You can back date, but future dates are not allowed.
Select the Customer*.
Select the Field* these products or services were applied to.
Acres will be displayed automatically after the field is selected.
Choose the Expense from the drop down list.
Type
in a Quantity*
and the Unit Price*.
The Line Amount*
will calculate automatically.
Tip
If you don't have all the pricing information, fill in two of the columns and agrē will calculate the third.
Add a Comment.
To remove a product row, click Remove.
When
all Field Expenses have been added,
click Save.
The Add Field Expenses window closes.
The
Field Expense is listed on the Expense Distribution home form.
If you added multiple expenses at once, a new row is created for each.
If you need to change the distribution of a field expense, you can edit the current distribution.
To edit field expense distributions:
* indicates
a required field
Navigate
to Agronomy > Expense Distribution.
The Expense Distribution window opens.
Distributions from the last four months are displayed by default.
(optional) Click New Search and change the criteria to list the distribution you want to change and click Search.
Select
the distribution you want to change and click Edit.
The Edit Field Expenses window opens.
Change the application information.
When
all Field Expenses are correct, click
Save.
The Add Field Expenses window closes.
If you need to “undistribute” an expense, you can remove the current distribution.
To delete field expense distributions:
* indicates
a required field
Navigate
to Agronomy > Expense Distribution.
The Expense Distribution window opens.
Distributions from the last four months are displayed by default.
(optional) Click New Search and change the criteria to list the distribution you want to delete and click Search.
Click
Delete.
The Confirm Delete window opens.
Click
Yes to delete the selected
Field Expense Distribution.
The Confirm Delete window closes.
The Field History report has a checkbox to include field expenses in the results.