Use the Purchase Invoices window to add, edit, and delete purchase invoices that you receive from your suppliers and/or vendors. Use purchase invoices to record:
Operational expense items, such as utility bills. These expenditures are recorded in agrē as non-inventory purchase invoices.
Inventory items. All inventory items must first be added to inventory receipts. Inventory items can be pulled into a purchase invoice from existing inventory receipts or inventory receipts can be created while a purchase invoice is being added.
Cost adjustment items. These expenditures record supplier price adjustments (e.g., rebates) and/or freight or other charges for inventory items that have already been added to agrē.
A purchase invoice may contain one or more of these three types of payables; however, it usually contains only one. Additionally, taxes and credits can be recorded for all payables on a purchase invoice.
Notes
You can also add purchase invoices to record returned operational expense and/or inventory items.
Preauthorized payment purchase invoices are recorded the same way as regular purchase invoices.
When you add a purchase invoice, agrē automatically makes various updates, which may include GL postings, supplier account history, and cost history table amendments. The updates that occur depend on the type of purchase invoice added. For information on costing, see Costing Overview (Inventory).
Tip
Before you can add purchase invoices, you must add your suppliers.
Notes
Purchase invoices have unique reference numbers.
On the Purchase Invoices window, you can view a Purchase Invoice report for any purchase invoice. In the Purchase Invoice list, select the purchase invoice to view and then click Preview Item.
On the Purchase Invoices window, you can open a supplier account for any supplier. In the Purchase Invoice list, select the supplier account to open and then click Supplier Account.
What you'll find: