Grain Adjustments are deductions not related to grade applied to Purchase Contracts, Receipts, and Settlements.
Each Adjustment requires an associated GL Account and can be related to one or more commodities.
What you'll find:
To add new adjustments:
* indicates a required field (other fields are optional)
Navigate to Grain > Manage > Adjustments.
The Manage Adjustments window opens.
Click Add.
The Add Grain Adjustment window opens.
Type a Code*.
The Code must be unique.
New Adjustments are Active by default (uncheck to deactivate).
Type a Description* .
The Description must be unique.
Select the GL Account* from the dropdown list.
The default is Standard.
If this adjustment is based on a Grading Factor
Note
You'll need to Save the new adjustment before Rates tables can be added.
Select the Grading Factor from the dropdown menu.
Select Rates to open the Grain Adjustment Rates window.
Select the Commodity then select Retrieve.
Complete the rate table.
Save.
The Grain Adjustment Rates window closes.
If this adjustment is based on Storage days:
Set the Grace Period (# of no-charge storage days).
For example, if Grace Days = 10, the producer has 10 days to transfer a receipt to Open Storage or Link it to a Contract.
If the producer waits until Day 11, storage fees will be calculated as of Day 1.
Check One Time Fee if this storage adjustment will be applied only once (like an elevator intake fee).
Leave unchecked if the adjustment will be applied more often (for example monthly storage fees).
Choose the non-inventory storage fee Product.
(you may want to add a new one)
A unit type is required when selecting ‘$ per _____’.
Set the Minimum Rate* and Maximum Rate*.
Discounts are entered as negative values e.g. -$10.00 (which displays as ($10.00).
Premiums are entered as positive values e.g. $25.00
Min Rate must be less than or equal to the Default Rate which must be less than or equal to the Max Rate
e.g. -$75 ≤ -$50 ≤ -$25
Check Apply GST if applicable to the adjustment value.
Check Freight if this is a freight adjustment.
Commodity / Rate
Check Include next to each applicable Commodity, and enter the Default Rate (default rate not required if using a commodity rate table).
Discounts are entered as negative values e.g. -$10.00 (which displays as ($10).
Premiums are entered as positive values e.g. $25.00
Click Save to save the adjustment.
The Add Adjustment window closes
You can edit any of your existing Adjustments at any time.
To edit a adjustment
Navigate to Grain > Manage > Adjustments.
The Manage Adjustments window opens.
Select a adjustment and click Edit.
The Edit Adjustment window opens.
Make your changes as needed.
Click Save.
The Edit Adjustment window closes.
If there's an Adjustment you no longer need but has been used so it can't be deleted, you can deactivate it. After a adjustment has been deactivated it can still be used with transactions that already have that adjustment but you would not be able to add it as a new adjustment to any other transactions.
To deactivate a adjustment
Navigate to Grain > Manage > Adjustments.
The Manage Adjustments window opens.
Select a adjustment and click Edit.
The Edit Adjustment window opens.
Uncheck the Active checkbox.
Click Save.
The Edit Adjustment window closes.
Deleting an Adjustment deletes it from the database. An Adjustment can be deleted only if it has not been associated with any grain activity - but you can deactivate it if you no longer want to use it.
To delete a adjustment
Navigate to Grain > Manage > Adjustments.
The Manage Adjustments window opens.
Select a adjustment and click Delete.
The Delete Adjustment window opens.
Select Yes to delete the adjustment.
Select No to cancel the deletion.